Executive Assistant to Director of Inter-Government Affairs

Inter-Government Affairs · Agassiz, British Columbia
Department Inter-Government Affairs
Employment Type Full-Time
Minimum Experience Experienced

The Seabird Island Band is a multi-faceted First Nations Band that includes government, business, service, and nonprofit services. We work as an integrated team to improve the health, education, and economic opportunities for First Nations people to create thriving First Nations families and communities.


Position Summary:

Under the direction of the Inter-Government Affairs Director, the Executive Assistant shall provide administrative and executive secretarial duties in support of the Government Affairs/Lands Department. This position assists with all matters of an immediate, administrative and task-oriented nature.

 

Seabird Island Band is committed to the health and safety of its employee's and community members. SIB has implemented measures to protect and prevent the spread of COVID-19. SIB is mandated under provincial health care standards that all employees provide proof of vaccination for COVID-19 unless otherwise deemed exempt under the Human Rights Code


Qualifications/Requirements:

  • Post-secondary education with a Diploma in Business Administration or prefer a BA in Business Administration or related field
  • 3-5 years or more related experience in progressively more senior secretarial positions or related
  • Experience assisting and/or arranging all financial documentation for Director including budgets, honoraria, purchase orders, cheque requisitions, travel arrangements, expense claims,
  • Strong financial skills as well as some HR
  • Directly related experience as a First Nations Administrative Assistant would be an asset
  • Comprehensive knowledge of MS Office
  • Advanced level spreadsheet, graphics, records tracking and office calendar/scheduling
  • Expertise in shorthand or speedwriting, and
  • Ability to balance competing priorities, meet deadlines and to work under pressure with minimal
  • Ability to practice efficient time-management within the
  • Excellent verbal, written and listening skills and proven ability to adjust style for various
  • Ability to take and write minutes of meetings, and to write reports and
  • Familiar with budgeting and purchasing requirements for an administrative
  • Maintains highly professional and ethical
  • Proficient in dealing with the public and staff in a confident and courteous
  • Knowledge of the Stó:lō Culture, traditions and language would be an


Primary Responsibilities:

  • Keeps fully familiar and up to date on matters before the Inter-Government Affairs Director
  • Maintains the Inter-Government Affairs Directors work calendar including prioritization, coordination and scheduling internal and external meetings and appointments.
  • Assists to resolve time management conflicts between Director’s professional and personal
  • Monitors Director’s electronic and paper mail, and coordinates the follow-up of information into and out of the director’s
  • Maintains a computerized filing system and monitors deadlines, the completion of assignments and related administrative matters, and assists Director with the implementation of other electronic office
  • Responds to general inquires and redirects telephone calls to appropriate staff
  • Assembling monthly and annual reports
  • Completes financial reporting for assigned programs
  • Drafts funding proposals for programs
  • Prepares confidential documents memoranda, letters, briefing reports, funding proposals, ,
  • Maintains familiarity with the work and files of coworkers and key contacts
  • Coordinates all meetings for which the Inter-Government Affairs Director is responsible. This will include room bookings, meals, agenda preparation, minute taking, and preparing meeting document
  • Maintains confidential files and registries for official document related to the Director’s in an orderly and secure
  • Acts as point of contact regarding day-to-day operation including dealing with all requests for service, appointments, and
  • Provides communications to the CEO, the Directors team, and other key contacts to ensure deadlines are
  • Other duties or responsibilities as assigned by your supervisor, Director, or the CEO


Core Competencies:

  • Client Focus
  • Initiative
  • Teamwork
  • Valuing Cultural Diversity
  • Work Ethic and Values


What’s in it for you?

  • Competitive salaries
  • Excellent company-paid benefits package
  • Pension plan with employer contributions
  • 2 weeks’ annual vacation to start
  • Professional development and other training opportunities
  • Inclusive working environment
  • Casual attire


Benefits:

  • Disability insurance
  • Employee assistance program
  • Extended health benefits, vision care, dental care, life insurance
  • On-site parking
  • Paid time off


Link to our Webpage: Careers – Seabird Island Band


Seabird Island Band is an equal opportunity employer and encourages applications from all qualified individuals. We thank you for your interest. Only those selected for an interview will be contacted.

Thank You

Your application was submitted successfully.

  • Location
    Agassiz, British Columbia
  • Department
    Inter-Government Affairs
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced